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News Home Archive Stepcase Lifehack</h3> <subtitle type="text">Daily digest and pointer on productivity, getting things done and lifehacks</subtitle> <updated>2008-06-23T14:00:00Z</updated> <generator uri="http://wordpress.org/" version="2.5.1">WordPress</generator> <link rel="alternate" type="text/html" href="http://www.lifehack.org" /> <id>http://www.lifehack.org/feed/atom</id> <link rel="self" href="http://www.lifehack.org/feed/" type="application/atom+xml" /><feedburner:emailServiceId>71799</feedburner:emailServiceId><feedburner:feedburnerHostname>http://www.feedburner.com</feedburner:feedburnerHostname><feedburner:browserFriendly>This is an XML content feed. It is intended to be viewed in a newsreader or syndicated to another site, subject to copyright and fair use.</feedburner:browserFriendly><entry> <author> <name>Dustin Wax</name> <uri>http://www.dwax.org</uri> </author> <title type="html">Promote Yourself! Seeking Sponsors for Our Great Big Summer Giveaway</h3> <link rel="alternate" type="text/html" href="http://feeds.feedburner.com/~r/LifeHack/~3/318178721/promote-yourself-seeking-sponsors-for-our-great-big-summer-giveaway.html" /> <id>http://www.lifehack.org/?p=5766</id> <updated>2008-06-23T01:54:10Z</updated> <published>2008-06-23T14:00:00Z</published> <category scheme="http://www.lifehack.org" term="Featured" /><category scheme="http://www.lifehack.org" term="Site News" /><category scheme="http://www.lifehack.org" term="contest" /><category scheme="http://www.lifehack.org" term="giveaway" /><category scheme="http://www.lifehack.org" term="sponsorship" /> <link rel="replies" type="text/html" href="http://www.lifehack.org/articles/site-news/promote-yourself-seeking-sponsors-for-our-great-big-summer-giveaway.html#comments" thr:count="1" /> <link rel="replies" type="application/atom+xml" href="http://www.lifehack.org/articles/site-news/promote-yourself-seeking-sponsors-for-our-great-big-summer-giveaway.html/feed/atom" thr:count="1" /> <thr:total>1</thr:total> <content type="html"><img src="http://www.lifehack.org/wp-content/files/2008/06/20080623-fireworks-380x253.jpg" alt="Promote Yourself!" title="20080623-fireworks" width="380" height="253" class="alignnone size-medium wp-image-5782" /> <p>It’s summertime, and the living is easy. Your daddy is rich and your ma is good looking. What could be better?</p> <p>How about a Great Big Summer Giveaway here a Lifehack? We’re organizing a big shindig for August, just in time for Back to School and the Christmas rush, when pulling it together for the crazy fall is on everyone’s mind.</p> <strong>Do you or your company have a product or service that can help people become more productive, better organized, stronger leaders, more financially secure, or happier and better balanced?</strong> </p> </p> <p>If so, we’d like to invite you to become a sponsor of our Great Big Summer Giveaway by offering a prize or two for our readers.</p> <h2>What are we looking for?</h2> <p>If you read Lifehack, you already know <strong>people read Lifehack to find out how to work and live better, more efficiently, and with less stress</strong>. Any product or service that helps them achieve those goals is welcome: books, lecture CDs, consulting services, software, desk supplies, office equipment, home organizing tools, style and fashion items – and probably dozens of other things I haven’t even thought of. If you’re a retailer, of course, gift certificates or store credit make great prizes, too.</p> <h2>What’s in it for you? </h2> <p>Lifehack has well over 60,000 subscribers and tens of thousands of site visitors every day. <strong>You’ll be putting your name and a description of your product or service in front of hundreds of thousands of readers</strong>, all of whom are interested in what you do. </p> <p>We’ll be running several posts related to the Great Big Summer Giveaway in the run-up to the contest and during the contest itself. In addition to getting your information in front of readers each time, <strong>your site will be linked to from a top-ranked site, one related to your niche – repeatedly</strong>.</p> <p>And of course you’ll be earning the gratitude and goodwill of Lifehack and its readers – no small thing, that.</p> <p>Here’s what Brian Reeder of <a href="http://www.dbclay.com/">db clay wallets</a> had to say about his company’s sponsorship of our <a href="http://www.lifehack.org/articles/site-news/another-lifehackorg-giveaway-db-clay-wallet.html">giveaways in January</a>:<br /> <blockquote> <p>Working with Lifehack.org has been a great experience for db clay. We have seen great results from the giveaway; our sales, traffic, and conversion rate all saw a significant increase because of the consistent quality posts. We continue to see residual sales from this giveaway. I would (and plan to) absolutely work with Leon, Dustin, and the great folks at Lifehack again.</p> </blockquote> <p>In the wake of our January giveaways, db clay saw a 233% increase in sales over the previous year.</p> <h2>What do you have to do to get involved?</h2> <p>If you’d like to be a sponsor for this giveaway, <a href="http://www.lifehack.org/contact">get in touch</a> with us via the site contact form. Let us know who you are, what prize(s) you’d like to offer, and the approximate dollar value of the prize(s). Also include a short description – around 50 words – that we can use in posts promoting the contest. If there are any limitations, such as not being able to ship to certain countries, please let us know that, too.</p> <p>Because we want each sponsor to enjoy the maximum exposure for their brand and products, <strong>we cannot accept every sponsorship offer</strong>. If your product or service is appropriate for Lifehack’s audience, we may ask you to participate in future giveaways where you can receive the attention you deserve.</p> <p>If you have any questions, please <a href="http://www.lifehack.org/contact">let us know</a>. We’re hoping to put together a great giveaway, something our readers, our sponsors, and we at Lifehack can get really excited about. We’d love for you to be part of it!</p> <hr/><em>Dustin M. Wax is a contributing editor and project manager at lifehack.org. He is also the creator of <a href="http://www.writerstechnology.com">The Writer's Technology Companion</a>, a site devoted to the tools of the writing trade. When he's not writing, he teaches anthropology and women's studies in Las Vegas, NV. His personal site can be found at <a href="http://www.dwax.org">dwax.org</a>.</em></p><p class="akst_link"><a href="http://www.lifehack.org/?p=5766&akst_action=share-this" title="E-mail this, post to del.icio.us, etc." id="akst_link_5766" class="akst_share_link" rel="nofollow">Share This</a> </p><h3>Related Posts</h3><ul class="related_post"><li><a href="http://www.lifehack.org/articles/site-news/congratulations-to-the-winners-of-the-spread-the-love-contest.html" title="Congratulations to the Winners of the “Spread the Love” Contest">Congratulations to the Winners of the “Spread the Love” Contest</a></li><li><a href="http://www.lifehack.org/articles/site-news/last-chance-to-enter-the-lifehackorg-spread-the-love-contest.html" title="Last Chance to Enter the lifehack.org “Spread the Love” Contest">Last Chance to Enter the lifehack.org “Spread the Love” Contest</a></li><li><a href="http://www.lifehack.org/articles/site-news/the-lifehackorg-spread-the-love-contest.html" title="The 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Winner!">We Have a Winner!</a></li><li><a href="http://www.lifehack.org/articles/site-news/lifehackorg-giveaway-week-two-another-chance-to-win-a-db-clay-wallet.html" title="Lifehack.org Giveaway, Week Two: Another Chance to Win a db clay Wallet">Lifehack.org Giveaway, Week Two: Another Chance to Win a db clay Wallet</a></li><li><a href="http://www.lifehack.org/articles/site-news/another-lifehackorg-giveaway-db-clay-wallet.html" title="Lifehack.org Giveaway: db clay Wallet">Lifehack.org Giveaway: db clay Wallet</a></li></ul> <a href="http://feeds.feedburner.com/~a/LifeHack?a=kEmF33"><img src="http://feeds.feedburner.com/~a/LifeHack?i=kEmF33" border="0"></img></a></p><div class="feedflare"> <a href="http://feeds.feedburner.com/~f/LifeHack?a=LjV2gi"><img src="http://feeds.feedburner.com/~f/LifeHack?i=LjV2gi" border="0"></img></a> <a href="http://feeds.feedburner.com/~f/LifeHack?a=1WTfGi"><img src="http://feeds.feedburner.com/~f/LifeHack?i=1WTfGi" border="0"></img></a> <a href="http://feeds.feedburner.com/~f/LifeHack?a=1fW3fI"><img src="http://feeds.feedburner.com/~f/LifeHack?i=1fW3fI" border="0"></img></a> <a href="http://feeds.feedburner.com/~f/LifeHack?a=hxI3Qi"><img src="http://feeds.feedburner.com/~f/LifeHack?i=hxI3Qi" border="0"></img></a> <a href="http://feeds.feedburner.com/~f/LifeHack?a=PUJ1hI"><img src="http://feeds.feedburner.com/~f/LifeHack?i=PUJ1hI" border="0"></img></a> <a href="http://feeds.feedburner.com/~f/LifeHack?a=A5KoVI"><img src="http://feeds.feedburner.com/~f/LifeHack?i=A5KoVI" border="0"></img></a> <a href="http://feeds.feedburner.com/~f/LifeHack?a=jcZJ8I"><img src="http://feeds.feedburner.com/~f/LifeHack?i=jcZJ8I" border="0"></img></a> </div><img src="http://feeds.feedburner.com/~r/LifeHack/~4/318178721" height="1" width="1"/></content></entry> <entry> <author> <name>Joel Falconer</name> <uri>http://www.joelfalconer.com</uri> </author> <title type="html">Your Guide to Getting Productive with Gmail: Account Consolidation</h3> <link rel="alternate" type="text/html" href="http://feeds.feedburner.com/~r/LifeHack/~3/318119676/your-guide-to-getting-productive-with-gmail-account-consolidation.html" /> <id>http://www.lifehack.org/?p=5784</id> <updated>2008-06-23T05:13:54Z</updated> <published>2008-06-23T13:00:37Z</published> <category scheme="http://www.lifehack.org" term="Featured" /><category scheme="http://www.lifehack.org" term="Technology" /><category scheme="http://www.lifehack.org" term="email" /><category scheme="http://www.lifehack.org" term="gmail" /><category scheme="http://www.lifehack.org" term="information management" /> <link rel="replies" type="text/html" href="http://www.lifehack.org/articles/technology/your-guide-to-getting-productive-with-gmail-account-consolidation.html#comments" thr:count="3" /> <link rel="replies" type="application/atom+xml" href="http://www.lifehack.org/articles/technology/your-guide-to-getting-productive-with-gmail-account-consolidation.html/feed/atom" thr:count="3" /> <thr:total>3</thr:total> <content type="html"><img class="alignleft size-full wp-image-5785" title="Email Couch Potato: Get Productive with Gmail" src="http://www.lifehack.org/wp-content/files/2008/06/emailpotatocouch.jpg" alt="Email Couch Potato: Get Productive with Gmail" width="380" height="263" /></p> <p>Gmail is a powerful tool, but many users of this service aren’t tapping into its full potential. To help you get more productive and get the most out of Gmail, I’m going to spend the next few articles talking about the most effective features of the software and the techniques and practices you can use to make the most of it.</p> <p>In this first installation, we’ll talk about account consolidation. This will make your life easier by a thousand times (yeah, yeah, hyperbole - or so you say for now!) if you’re not already doing this. Here’s what we’re going to do:</p> <h2>Make it Your Central Email Inbox</h2> <p>Today, most people have at least two email accounts and usually more. Through my own projects, personal accounts, and working with clients closely enough to warrant them providing me with an email address, I’ve amassed close to twenty (active) accounts.</p> <p>Having twenty email accounts is a bad, bad thing for productivity. As Dustin has mentioned in his Back to Basics article, the fewer inboxes you have, the better; it means less chance that something will slip through the cracks and fewer places you have to remember to check each day for new information.</p> <p>Gmail provides a number of ways for you to turn those multiple inboxes into one single place. When you’re filtering all those different accounts into one place without losing the ability to reply using the address they were sent to, your inbox hell problem has been solved. Here’s how to consolidate this part of your life.</p> <strong>1. Set up the Send mail as feature.</strong></p> <p>The first thing you need to do is go to the <em>Accounts</em> tab under Gmail’s Settings. This is where you can set up Gmail to send mail as if it were sent from your other email addresses. In order to maintain professionalism and to keep the mail sorted using Gmail’s filters, this is important.</p> <p>Click the “Add another email address” link and follow the steps. A confirmation message will be sent to your account, to prevent spoofing, and once you’ve confirmed that you are who you say you are, you’ll be able to send email from that account.</p> <p>Rinse and repeat until every account you intend to filter into Gmail has been set up.</p> <strong>2. Get your email out of your other inboxes and into Gmail.</strong></p> <p>There are two ways you can get the email from your other accounts to end up in your Gmail account; forwarding or POP3. Forwarding is a better long-term choice, since Gmail only allows you to set up five POP3 accounts, and only checks your accounts from time to time. If you forward your email from your existing account and into Gmail, the emails are pushed through automatically and you can do this for as many accounts as you have.</p> <p>However, to keep your archive of email centralized, should you ever need to find important old emails (using Gmail’s excellent search facilities), POP3 will come in handy at first. Set up your accounts under Settings > Accounts to download everything via POP3, five at a time. The setup process gives you the option to specify a label for the account, which you should do from the outset.</p> <p>When you’re done, head into your other account’s settings and set them all to forward to your main Gmail account. Only once you’ve set forwarding up should you return to Gmail and remove the POP3 accounts or you might miss out on some emails.</p> <p>If you don’t have email archives on your email server, but instead in your email application, don’t worry - you can still get them into the account. I used Apple Mail to migrate everything, so it might vary somewhat from program to program. Head into your Gmail webmail interface and set up labels for each of your accounts. Then go back to your desktop email application and set your Gmail account up using IMAP (<em>not</em> POP3). You should see your labels under that account. Select all your email from a given account and drag it to that label. Using Apple Mail, this removed the emails from my hard drive as it uploaded each one, so make a backup before you begin if you wish to keep offline archives as well.</p> <p>I once did this with a <em>very</em> old email account that had an archive count in five figures. It takes time, so be patient, and perhaps set it up before heading to bed.</p> <strong>3. Ensure your accounts are all heading into the right labels.</strong></p> <p>Having every email from every account flood into your inbox is going to be organizational hell. Make sure that you set your labels and filters correctly while you were completing step 2. If you downloaded your email from IMAP and then set it to forward to Gmail, you may have missed this step. Here’s how to do it:</p> <p>Head to Settings and click on the Filters tab. Click on <em>Create a new filter</em> and fill in the email account you’ve redirected to Gmail in the To: field. This will specify that whenever an email is received that has been sent to that account, it will be processed with this filter.</p> <p>Click <em>Next Step</em> and tick <em>Skip the Inbox</em> and <em>Apply the Label</em>, selecting the appropriate label from the dropdown menu (this is the label you set up in step 2). Click the <em>Create Filter</em> button and you’re good to go.</p> <h2>Use the All Mail Feature</h2> <p>So, now you want to batch process all of your new email. Switching between labels to deal with messages from each account is a bit like start-stop traffic; it takes a while to get anywhere, though you eventually do. Fortunately, we’ve got the prominent but seldom-used <em>All Mail</em> feature.</p> <p>All Mail is really just a glorified label that is automatically applied to every single message (though the label is not a visible one). It lets you see all your messages in one place; as simple as that is, when you get up to check your email in the morning, flicking into All Mail allows you to power through them one by one without stopping to navigate from label to label. It’s not uncommon to put one label off because “nothing important happens in there anyway” and this sabotages the <em>entire point</em> of batch processing.</p> <p>I used to do this myself, especially with one particular account that had ended up receiving little human email and a lot of mailing list traffic. Using All Mail forced me to get out of my procrastination zone and deal with each message. The first few days were spent by unsubscribing from a lot of lists and, if the content was valuable, switching to an RSS feed. If they didn’t make a feed available for the same content, I just completely wrote them off (so there’s a lesson for you email marketers reading this). Since doing this, I spend more of my email time dealing with humans and less fighting useless bulk email (and got rid of the niggling guilt for not processing all my mail properly).</p> <p>Your next installment coming soon!</p> <hr/><em>Offering a unique perspective and insight on productivity based on his experience as a writer, musician, family man and manager, <a href="http://www.joelfalconer.com">Joel Falconer</a> has been published online and off, and brings to Lifehack's readers practical advice you can use to be more efficient and effective.</em></p><p class="akst_link"><a href="http://www.lifehack.org/?p=5784&akst_action=share-this" title="E-mail this, post to del.icio.us, etc." id="akst_link_5784" class="akst_share_link" rel="nofollow">Share This</a> </p><h3>Related Posts</h3><ul class="related_post"><li><a href="http://www.lifehack.org/articles/technology/gmail-labs-get-experimental-features-in-gmail.html" title="Gmail Labs: Get experimental features in Gmail">Gmail Labs: Get experimental features in Gmail</a></li><li><a href="http://www.lifehack.org/articles/communication/how-to-avoid-email-bankruptcy-5-rules-that-work.html" title="How to Avoid Email Bankruptcy: 5 Rules That Work">How to Avoid Email Bankruptcy: 5 Rules That Work</a></li><li><a href="http://www.lifehack.org/articles/lifehack/the-gmail-nerve-center.html" title="The GMail Nerve Center">The GMail Nerve Center</a></li><li><a href="http://www.lifehack.org/articles/lifehack/five-simple-rules-for-keeping-an-empty-inbox.html" title="Five simple rules for keeping an empty inbox">Five simple rules for keeping an empty inbox</a></li><li><a href="http://www.lifehack.org/articles/lifehack/does-apples-mailapp-stink.html" title="Does Apple’s Mail.app Stink?">Does Apple’s Mail.app Stink?</a></li><li><a href="http://www.lifehack.org/articles/lifehack/gmail-box-cleanup-hack.html" title="Gmail box Cleanup Hack">Gmail box Cleanup Hack</a></li><li><a href="http://www.lifehack.org/articles/lifehack/gmail-hack.html" title="Gmail Hack">Gmail Hack</a></li><li><a href="http://www.lifehack.org/articles/lifehack/become-a-gmail-master.html" title="Become a Gmail master">Become a Gmail master</a></li><li><a href="http://www.lifehack.org/articles/lifehack/gmailthis-bookmarklet.html" title="GmailThis! 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For more information about Pamela, her book, or her “Escape Clubs”, visit the <a href="http://www.escapefromcorporate.com/index.html">Escape from Corporate America website</a>. </p> </p> <p>Thanks for listening.</p> <p> Subscribe to the Lifehack Podcast Feed via <a href="http://www.lifehack.org/feed/podcast">RSS</a> or <a href="http://phobos.apple.com/WebObjects/MZStore.woa/wa/viewGenre?id=26">iTunes</a>.</p> <hr/><em>Dustin M. Wax is a contributing editor and project manager at lifehack.org. He is also the creator of <a href="http://www.writerstechnology.com">The Writer's Technology Companion</a>, a site devoted to the tools of the writing trade. When he's not writing, he teaches anthropology and women's studies in Las Vegas, NV. 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